Statutory compliance is one of the least glamorous but most important parts of facility management. A missed licence renewal, an expired safety certificate or an overlooked labour filing can lead to penalties, legal trouble and operational shutdowns. For facility managers handling multiple vendors, contractors and sites, a clear checklist helps ensure nothing slips through.
Note: requirements vary by state, industry, building type and workforce size, and labour laws are evolving. Use this as a starting framework and confirm applicability with your legal or compliance advisor.
1. Labour and workforce compliance
- Registration and licences under applicable contract labour and establishment laws
- Provident Fund (PF) and Employees' State Insurance (ESI) registrations, contributions and returns
- Minimum wages and timely payment of wages and bonus
- Maintenance of attendance registers, wage registers and muster rolls
- Verification of contractor compliance, since principal employers carry responsibility
- Compliance with the Prevention of Sexual Harassment (POSH) framework, including an Internal Committee where applicable
- Insurance coverage such as workmen's compensation or equivalent
2. Fire and life safety
- Fire NOC and periodic renewals from the competent authority
- Servicing and refilling of extinguishers, hydrants, sprinklers and alarms
- Mock drills, with records of participation
- Clearly marked, unobstructed exits and updated evacuation plans
3. Electrical and mechanical
- Electrical safety inspections and testing of panels, earthing and lightning arrestors
- Lift and escalator licences and periodic inspections
- DG set permissions and compliance with emission and noise norms
- Pressure vessel or boiler certifications where applicable
4. Environmental compliance
- Consent to Operate from the State Pollution Control Board, where required
- Proper handling and disposal of hazardous, biomedical, e-waste and general waste through authorised vendors
- Sewage and effluent treatment plant monitoring and records
- Water and air quality testing where applicable
5. Building and operational licences
- Occupancy certificate and building plan approvals
- Trade, shops and establishment licences
- Health and food safety licences for canteens and cafeterias, along with pest control records
- Signage and local authority permissions
6. Security-related compliance
- Licensing of security agencies and verification of guards
- Police verification records for personnel
- Visitor and material movement registers
7. Documentation and audit readiness
- A central compliance calendar listing every licence, expiry date and owner
- Digital storage of certificates, returns, challans and inspection reports
- Periodic internal audits, ideally quarterly
- A tracker for corrective actions, with deadlines
Practical tips
- Assign one accountable owner per compliance category.
- Set reminders 60 to 90 days before expiry, since renewals often take time.
- Audit your contractors, not just your own team.
- Keep records organised so they can be produced quickly during an inspection.
Compliance as risk management
Treating compliance as a routine discipline rather than a last-minute scramble protects your people, your brand and your licence to operate. It also builds credibility with clients and auditors.
How Logicon helps
Logicon manages statutory compliance across its staffing, soft services and engineering operations, with structured documentation, regular audits and trained supervisors. We help clients stay inspection-ready without adding to their internal workload.
Need help simplifying compliance at your facility? Contact Logicon for a compliance review.
